Data

The Office of the University Registrar (OUR) is committed to supporting the academic and administrative operations of Johns Hopkins University (JHU) by providing the university community with data needed to make informed decisions and support student success.

Internal Data Requests

Current Johns Hopkins University employees may request data from the Office of the University Registrar by submitting the form linked below. 

OUR Data request form

Instructions and Information

Please note the following:

• This form is not intended for use by students to access their education records under FERPA. Instead, students should submit a Request to Inspect and Review Education Records form.  

• If changes to an existing data request are required, please do not submit a new request; instead, email [email protected] with a detailed description of the changes.

• Data will be provided in Excel. If data must be in an alternative format, please email [email protected] with formatting requests.

• The OUR strives to fulfill data requests within five (5) business days, or by the requested date. However, the amount of time for each request will vary depending on the time of year, the complexity of the request, and any need for follow-up questions.

• To better facilitate a timely response:
  • Be as specific as possible about the population for which information is needed (e.g., “all active undergraduate students pursuing Public Health Studies as a primary major during the current term”)
  • Include all types of data that are needed (e.g., name; Hopkins email address; primary and secondary majors)
  • Be as clear as possible about the manner in which the data will be used, and include, if applicable, an explanation of your FERPA-compliant “legitimate educational interest,” both in the student population and in the types of data requested

External Data Requests

External parties who wish to request data, including military representatives requesting data as permitted under the Solomon Amendment, may email [email protected] with a detailed description of the request. 

Solomon Amendment

The Solomon Amendment (10 U.S.C. §503) is a federal law that requires institutions receiving certain federal agency funding to fulfill military recruitment requests for “student-recruiting information.” At JHU, information released for requests made in connection with the Solomon Amendment include the following data points: Name; Local Address; Local Phone Number; Year of Birth; Classification (Year of Study); and Major(s).

FERPA Compliance Notice

The OUR fulfills data requests in compliance with the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 CFR Part 99) (FERPA), a federal law protecting the privacy of student education records. Please note the following:

• Access to and use of student data is governed by FERPA. All requests for JHU student data are subject to review and approval of the OUR, and student data will only be released in compliance with FERPA. Approved requests for student data will be fulfilled with the understanding that the provided data will be used only for the stated purpose and will not be further distributed. If the OUR does not approve your request, we will provide you with an explanation and alternative options, if applicable. Protecting student data is a shared responsibility of all JHU faculty, staff, and third-party contractors. More information about FERPA can be found on the OUR’s FERPA Compliance page.

• Student data may not be used in human subjects research studies without the approval of the Homewood Institutional Review Board (HIRB). Principal investigators (PIs) may submit research projects that utilize educational records for approval of the HIRB. If the HIRB team determines that a project plans to use protected JHU student educational records, the project will be routed to the OUR to complete an ancillary review for FERPA compliance purposes.

Additional Data and Reporting Resources

• Data and reports, including enrollment reports, can be accessed through the Office of Institutional Research (OIR), Johns Hopkins University’s central resource for institutional data analysis and business intelligence.

• The College Navigator is a free consumer information tool designed to provide information about postsecondary institutions in the United States, such as programs offered; retention and graduation rates; prices; financial aid; degrees awarded; campus safety; and accreditation. Most of the data comes from the Integrated Postsecondary Education Data System (IPEDS), although other data sources within the Department of Education are also used.