Overview
In compliance with FERPA, Johns Hopkins University (JHU) permits students to inspect and review their education records to the extent permitted by applicable law and regulations, with the following exceptions:
- Persons will not be permitted to inspect and review their education records maintained by a school or division in which they have not been in attendance.
- If the education records of a student contain information on more than one student, the student may inspect and review or be informed of only the specific information about that student.
- Students will not be permitted to inspect financial records or statements of parents.
- Students will not be permitted to inspect confidential letters and statements of recommendation which were placed in the education records of the student prior to January 1, 1975, provided that they were solicited with a written assurance of confidentiality or sent and retained with a documented understanding of confidentiality; and were used only for the purposes for which they were specifically intended.
- Students will not be permitted to inspect confidential letters and statements of recommendation which were placed in the education records of the student after January 1, 1975, respecting admission to an educational institution; respecting an application for employment; or respecting the receipt of an honor or honorary recognition, provided that the student has waived the right to inspect and review those letters and statements of recommendation.
- JHU will not disclose documents which do not come within the statutory and regulatory definition of the term “education records.”
Procedures
Students wishing to inspect and review their education records must submit a Request to Inspect and Review Education Records form.
JHU will comply with requests for access to records in a timely manner and no later than 45 days from the date of receipt of the official request. Copies of transcripts may be secured with payment of any applicable fee.
Please note, students who do not authenticate using an active JHED ID when submitting FERPA request forms will be contacted to schedule a virtual appointment during which they will be asked to display a valid photo ID as proof of identity. JHU cannot move forward with requests until the student identity is verified, and as a result, the processing time for unauthenticated requests may extend past 45 days depending on the response time of the student. If a student does not respond to a request for identity verification or clarification regarding desired records within 30 calendar days, their request will be closed.