Chosen Name at JHU

At Johns Hopkins University, students, faculty, and staff are provided with the option to identify themselves using a chosen first name within select university systems. Chosen name can be elected at my.jhu.edu.

A chosen or preferred name is the use of a first, middle and/or last name that is different from a person’s legal name. There are many reasons why someone would use a chosen name, such as a reflection of gender identity, as a nickname, or as a westernized or Americanized name. 

Once specified, a chosen name will replace legal name in select university system user interfaces unless the system requires the use of legal name. Support for chosen middle and last names will be implemented starting in the Spring 2022 semester. Chosen first name (previously referred to as preferred first name) is currently used in select university system user interfaces, usually in addition to legal first name. As systems are modified to support chosen middle and last names, chosen first name will replace legal first name in the interface, if applicable. This page will be updated as systems are modified.

JHU reserves the right to remove a chosen name for any reason, including misrepresentation or the use of inappropriate, offensive or derogatory language.

This information applies to all schools and campuses at JHU, and for students, faculty and staff, except where indicated. 

For more information, read the university’s statement on supporting chosen names.

Specifying Your Chosen Name in JHU Systems

Some systems are automatically updated by the Chosen Name values (first, middle and last names) specified in myJH while other systems require a manual update. The myJH portal also supports a Chosen Full Name, which is more limited in use. 

Learn more about specifying your chosen name.

Systems Supporting Chosen Name

Your chosen name, as specified in myJH, will automatically update some systems while other supported systems will require you to manually specify your chosen name. The systems listed below support chosen name.

SystemSchoolsPopulationUsage
myJH portal/JHEDAll schoolsStudents, faculty and staffSpecified via Chosen Name fields. Searchable via portal. Learn about the fields in myJH.

Systems Automatically Updated

SystemSchoolsPopulationUsage
Outlook and Office 365All schoolsStudents, faculty and staffName set from Chosen Name fields or Chosen Full Name in myJH. Learn about the fields in myJH.
SIS
All schools except School of MedicineStudents and facultyChosen first, middle and last names set from myJH. Student names: Used in class schedules, class rosters and grade reports. Only chosen first name used for advising. Authorized Users will see student chosen names. Faculty names: Used in class searches, class rosters, class schedules, class information and syllabi (varies by school).
Degree AuditAll schools except School of Nursing and School of MedicineStudentsPreferred Name set from Chosen First Name in myJH
CanvasAll schools except Bloomberg School of Public HealthStudents and facultyChosen first and last name
Blackboard
All schools except Bloomberg School of Public Health
Students and faculty
First Name set from Chosen First Name in myJH if specified. Otherwise, First Name set from legal first name.
CoursePlusBloomberg School of Public HealthStudents and facultyChosen Name from myJH used for students and faculty
Housing Portal (StarRez)Krieger School of Arts & Sciences and Whiting School of Engineering UndergraduateStudentsChosen first, middle and last name available to staff although chosen first name is the name predominantly used
Homewood Rec CenterAll schoolsStudentsGoes By name set from Chosen First Name in myJH
eIRB2Research AreasStudents, faculty and staffChosen First Name used in place of First Name for user account
myLearningAll of JHUFaculty and staffChosen First Name will display on learning plans, history and certificates

Systems Requiring Direct Update

SystemSchoolsPopulationUsage
J-CardAll schoolsStudents, faculty and staffCard can be changed on request to display chosen first name. Click here for information on obtaining a new J-Card.
ID Badges for East BaltimoreBloomberg School of Public Health, School of Medicine, and School of NursingStudents, faculty and staffNew ID badge cards will be printed to display chosen first and last name if those names have been provided in myJH at the time the card is pre-printed/printed. Existing cards can be changed on request to display chosen first and/or last name. Click here for information on obtaining a new ID badge or check with your department for the process to follow.
NameCoachAll schoolsStudentsStudents update First Name as well as the field with name for announcement
VoiceThreadAll schoolsStudents, faculty and staffName can be changed in My Account and My Identities sections
Hopkins GroupsMostly Bloomberg School of Public Health, Krieger School of Arts & Sciences and Whiting School of EngineeringStudentsStudents update First Name
B-InvolvedCarey Business SchoolStudentsStudents update First Name
Zoom for StudentsAll schoolsStudentsStudents update Display Name in their profile
Zoom for Faculty and StaffAll schoolsFaculty and staffFaculty and staff update Display Name in their profile
Interlibrary LoanAll schools using the Sheridan LibraryStudents, faculty and staffContact Library Support staff to change First Name
Enterprise Mailing List ServerAll schoolsStudents, faculty and staffSet your full chosen name via: Login, sign in with your JHED, click Your Preferences, update your name and click Submit.
Homewood Disability ServicesKrieger School of Arts & Sciences and Whiting School of Engineering Undergraduate and Graduate, Peabody InstituteStudentsChosen/Preferred Name entered during first visit. Name specified should match Chosen First Name myJH.
Student CounselingKrieger School of Arts & Sciences and Whiting School of Engineering Undergraduate, Peabody Institute StudentsChosen/Preferred Name entered during first visit
Homewood Student Health and Wellness CenterKrieger School of Arts & Sciences and Whiting School of Engineering Undergraduate, Peabody InstituteStudentsChosen/Preferred Name entered during first visit
Athletic Team RostersAll schoolsStudent AthletesStaff can update chosen name/nickname
HandshakeAll schoolsStudents and alumniChosen/Preferred Name set initially from SIS. Student/alumni enter subsequent changes.
OneHopAll schoolsStudents, faculty, staff and alumniUpdate name via My Profile
Alumni RelationsAll schoolsAlumniEmail alumni@jhu.edu to update your chosen name

Documents & Systems Requiring Legal Name

These documents and systems are among those that require your legal name.

  • Official Transcripts
  • Enrollment and Degree Verification
  • Teacher Certification (School of Education)
  • Student Accounts and Student Billing
  • Immigration Documents, SEVIS and iHopkins
  • Financial Aid
  • National Student Clearinghouse
  • Electronic Health Records
  • Insurance and Benefits
  • Payroll

Chosen Name Guidelines for Faculty & Staff

For faculty and staff, using appropriate names is an important way of establishing norms of respect with the students you work with. For everyone, using appropriate names signals your willingness to be inclusive to everyone.

  • Wherever possible, use someone’s chosen name. This includes casual conversation, email communication, and formal settings.
  • A student can change their chosen name at any time. As faculty, periodically check your class roster for current chosen names.
  • If you are creating a registration/signup form, allow the use of chosen name only, unless there is some specific reason you need access to someone’s legal name.
  • Depending on which platforms you use, you may have access to a student or colleague’s legal name. Treat this as confidential data and do not employ it unless there is a specific need for it to be used.
  • There may be circumstances (e.g. when conducting a background check, dealing with financial records, or sending postal mail) when a legal name is required. Limit the use of that name to those circumstances.
  • There may be times (e.g. when contacting family members or writing letters of recommendation) when someone may not want the chosen name used. If you are hesitant about a particular context, you can ask privately if there is an exception to using the chosen name.
  • In most circumstances, someone’s JHED (e.g. jhopkin1) will stay static, so you can reliably use that to identify a record in SIS or other platforms even if the chosen name is not visible/searchable.

Questions?

Direct questions about chosen name usage and support to one of the following groups: